Executive Board Meeting Minutes
Extremely recent minutes can be found on the Residence Halls Association website. They will eventually be added to this page (after my wrists have recovered from coding this 90-page document!)
Location: Collins Clubhouse
Called to Order: 9:00 PM
Attendance: All but Janice, Heather, John and Amy (some of whom arrived late)
Minutes by: Benjamin Keil
Preparation for summer / upcoming fall.
I. Roll Call - Missing from the meeting at the roll call were:
Janice
Heather
John
and Amy
These people are BAD -- That means Beautiful And Dangerous.
II. Touch Ourselves
Ben - "Where?"
Stan - "In the Clubhouse, of course!"
III. Reports - Omitted: hands otherwise occupied during "Touch Ourselves" exercise.
IV. Discussion - What a lively one it was!
A. Orientation
1. Chris Hester will be in charge, not Rob Schimp.
2. Fun Stuff in Student Government
a. All Student government people should arrive Wednesday, August 19
b. That means they should talk to their employer now.
c. Rob's BIGFUN idea: Pie Throw
d. Alternative Ideas
i. Sponge Throw
ii. Dunk Tank
iii. Discussion Postponed due to Rob's impatience
B. Diversity - Should Collins have a minority student group?
C. Goals
1. Rob wants to stop RHA advisory board
2. Creation of a forum for students to post grievences
3. Philathropy - Desire for coalition work with (among others)
a. SOAP
b. SAVE
c. InPIRG
d. IUCSC
4. Sports
a. More interaction with other residences
b. Participation in all intramural sporting events
c. More Camping opportunities
d. Cooperation with IMU Outfitters
5. Treasury - Awareness of available resources through tours. E-Mail John if interested.
6. Communications - More submissions from non-staff writers.
7. Technology
a. Computer Lab keys for Technology Staffperson
b. Possible UCS takeover of ResComp responsibilities
c. Collins E-Mail list
d. Collins Webpage with more current information
e. Online Rideboard
8. BOG - More trips, more often. BOG members seem to come and go.
9. Historian
a. Speak freely in meetings
i. Make one suggestion that Rob does not immeadiately shoot down
ii. Go for ten minutes without being criticised by Rob
b. Organize Records
i. Filing Cabinet
ii. Manilla Folders
iii. More on-line records
c. Put minutes on line
10. Programming
a. Multi-Cultural Programming
i. "Collins Culture Week"
ii. African American Dance Co., etc.
b. Continuation/Restart of Traditional Collins Programs
i. Viennese Ball
ii. Hill Fest
iii. Open Mike
c. Programming Board with both freshman and veterans.
11. President
a. Reign over Collins
b. Rule the World
12. E-Force
a. Available Resources Publicized
b. Cooperation with similar minded groups in other residences
c. Pro-active movement / doing.
d. Cooperation with other campus organizations in general
e. Improved relations with Collins custodians
f. Green-up Student Government
g. Improved Ride Board
13. Rick
a. Have fun
b. Instill sense of Importance -- don't underestimate your contribution
D. Keys
1. All those who have them should return them by this Friday (May 1st).
2. All student government people should get them next year
E. Constitution - It's Passed! It's official!
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Location: Collins Clubhouse
Called to Order: 9:00 PM
Adjourned:10:00 PM
Attendance: All present except Amy, Heather, Sally, John
Minutes by: Benjamin Keil
First meeting of new academic year
I. Roll Call
II. Big Fun
A. Discussion of Summer
1. Megan Suggests mandatory Austin Powers Reference each meating.
2. Becca wiped elderly posteriors.
B. Late arrival of Amy, Heather, John.
C. Arrival of Sara Ivey-Lucas
1. Introductions
2. Candy
D. Board of Governors
1. Announcement of new posters
2. Call for enthusiam on the Hill.
E. Screens in Smith
1. When concrete is finished.
2. Hopefully in two weeks.
F. Discussion of Meeting Times
1. Executive Board - M 9:30
2. BOG - S 9:00
3. BOVG - S 9:00 (BOG/BOVG on alternating Sundays)
4. Community Council - F 4:00
G. Orientation
1. Went really well
2. Freshmen took it in stride
H. Philanthropy
1. Blood Drive Sep 9, 3-8 (need Cookie People)
2. [Minutes cut off here]
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Location: Edmondson Basement
Attendance: Claire, Bethany, Tanya, Gail, Kristen, Katie, Matt, Lauren, Brian, Katherine, Megan (late), Ben, Molly, Sally, Jeramy
Absent: Tad and Veronica
Minutes by: Sally O'Brien
First meeting of the 2000-2001 Exec Board!
I. Call to Order
II. Roll Call/Intros- everyone makes an animal sound
Bethany - bunny
Tanya (with a banana on her head) - wise owl
Gail - fish ("No, dude. That's my animal.")
Tad - A no show!?!
Kristen - Kitty cat
Matt - A duck being stepped on
Lauren - Oink oink
Veronica - What the fuss!?!
Brian - mime (copout)
Megan - LATE! Heehaw!
Ben - some dolphin with a straw
Molly - A very impressive whale
Me - Brian doing impression of my dog
Jeramy - Quack!
Claire - chicken noise
III. Reports
Tanya/Gail - Scavenger Hunt a success!
K, K, & M - Spring Fever Issue!
Lauren - Mini Five tomorrow!
Katherine - The Lorax a success!
Ben - Inherited a broken-down system. Sexually harassed by Matt.
Molly - Volleyball tournament for Collinsfest
Jeramy - "Best-Dressed Senator" award- Yay!
Pres. Claire - Played "Winds of Change" at training
IV. Discussion
1. No more office hours for rest of year!
2. Collinsfest
- 10:00 on Saturday to start setting up
- We will ignore the rain
- Scratch that. Tanya deems that it will not rain!
3. Next week's meeting- Here, there?
- Next week: Same place, same time
4. Carl's concerns for next year's theme?
- "The Lion, the Witch, and the Wardrobe"
- Carl wants Harry Potter
- "Religious Overtones"
- "People won't be motivated to read it"
- "Bad movie versions"
- "Not enough characters"
V. Maybe Sara?
VI. Buh-bye!
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Location: Clubhouse Greatroom
Called to Order: 6:00 PM
Attendance: All but Jeramy and 1/2 of BOP
Minutes by: Sally O'Brien
1st meeting of the school year
I. Determine new meeting time
- Tuesdays at 9:00 p.m.
II. Choose office hours
III. Bertie Speaks!
Study hours-
- In the cafeteria
- Tuesdays
- Emphasis on Academic Report
- Collins - 2nd highest GPA last year!
Meeting Adjourned!
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Location: Clubhouse Greatroom
Called to Order: 9:00 PM
Attendance: All but Molly. Philanthropy = late
Minutes by: Sally O'Brien
1st Note:
- Claire is not Amber (???)
- Claire is not a megalomaniac
Elaine: Bringing the games to the Clubhouse
The Board votes YES
Reports:
Communications:
- Pop Culture Issue this week
- Ralph too!
Tech Dir.:
- Ben's doin' something w/the Stud. Gov't computer
- Stud. Gov't e-mail
IUSA:
- Bus plan hate mail
- Take Back the Night in 2 weeks
Fin. Dir.:
- $642.77
E-Force:
- Recycling
- Composts
BOP:
- 1st meeting
Campus Involvement:
- 1st Little 5 meeting
- Homecoming preparations
Philanthropy:
- Philanthropy council - lots of interest
- CAP - Collins Active in Philanthropy
Prez:
- Ride board
BOG:
- Budget
- Will have $900 left
- No money for pizza parties or food
Sports & Rec:
- Girls' soccer
- "Coleus Moose"
Sara:
- Looking for Duty Office staff
- Fire Drill Week - not this week (Sept. 25)
- Sexual assaults in Collins
- Safety & security in Collins
Everyone plays Balderdash
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Location: Clubhouse Greatroom
Called to Order: 9:00 PM
Absent: Lauren, Veronica, Brian, Katie, Katherine
Minutes by: Sally O'Brien
I. Roll Call
II. Dana - Rec Sports
- Wants Residence Hall Manager
- Oct. 7 "Jill Behrman Run for the Endzone"
III. Reports
Communications:
- Safety Issue
- Next week: Anti-Establishment
Tech Director:
- CLLCSG - new email
- New computer for Student Gov't office?
IUSA:
- IUSA Retreat this weekend
- Condemning bus plan
- Assigning senators to student groups
- L Permits - Late night parking pass
CCC:
- Cleaning out Programming Room
BOG:
- Passed budget at meeting
BOP:
- HillFest - Nov. 11th or 4th
- Halloween: Oct. 27th 8-12
S&R:
- 2/3 soccer games got cancelled- RAIN
F.D.:
- No activity in Exec B. fundraising
- Policy on SOA card
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Location: Clubhouse basement (there was a movie upstairs)
Called to Order: 9:00 PM
Adjourned: 9:45 PM
Attendance: All but Bethany & Tad. Molly & Ben were late.
Minutes by: Kristen Murphy- the new Historian! Whoohoo!
0. Cat emerges from bag
Kristen and Sally have traded jobs!
I. Roll Call
BOG, Sports & Rec, Technology, and CC missing at roll call
II. Reports
Katherine:
- Jordan River cleanup w/SEAC this weekend- meeting 1 p.m. at School of Ed
- fixing recycling
- gardening ideas
- Envirocomix
- Jeramy- Can we get sexy light bulbs for Hillcrest?
- No extras now, trying to get more
BOP:
- Halloween Dance Oct. 27 8-12
-decorating @ 3:00
- Claire and Jim are making eye contact now
- HillFest Nov. 4, 1-6
- looking for bands
- Mode St. has RPS connections
Philanthropy:
- Getting council together
- Planning RISE Halloween party
- TC Steele trip @ end of month
- cleaning trails, riding horses, root beer
- Sara - blood drive on Halloween
Lauren:
- Looking for gnomes
- Homecoming- making float Friday 7 p.m. in Ed Basement
- Little 5 team together
- half in training
- other half quitting smoking
*enter Ben*
Megan:
- No activity
- copy card will have $ on Thursday
- Claire- can we buy ice cream for the next meeting?
- sort-of vote = yes
- Columns reviews- can get reimbursements
- With more free time, Kristen is available as Columns hit man
Ben:
- designed new Antichrist desktop theme
- could buy cheap sound card
- stole SG speakers for Hellsmouth
- Hellsmouth admin password same as SG
- must ask Ben for Hellsmouth acct.
- has list of e-mails (send news to him)
Columns:
-Warm 'N' Fuzzy on Thursday
-Great Editor Swap
-Sara wants input on smoking policy
*enter Molly*
Jeramy:
- 180 sigs/2 hrs - textbook tax petition
- Admins looking at clock proposal
- AID might get usurped by admins
- tickets forming
How much is the cafeteria making?
9/26-10/2
Homestyle: $16,340
Deli Line: $9,495
Deli line up from last year, Homestyle down
Claire:
- Food Committee - advertising & surveys
- Library people @ PC - closings next year - not us!
- Foster, Eigenmann, Collins, Willkie, Teter will stay open
- Some conference that sounds like "Glocker"
- "Have A Fun Time!"
Foltz:
- Big 10 SG conference - IUSA hosting
Claire:
- Center Stores have surplus popcorn machine - we can use it for free
Molly:
- lost a soccer playoff game, won another
- volleyball starting - women sign up at desk
Sara:
- Smoking issue- help get feedback
- Should we have more non-smoking floors? Where?
- More suites on the Hill?
- $5 tickets to Best Little Whorehouse in Texas
- it's not Matt's house
Ben:
Who decides room rates?
- Most of Hillcrest must go outside for laundry - sucks on rainy days
Megan:
Smith printer - working?
Sara:
- The heat is ON!
- Scheduled for new radiators in 2009-2010… whoohoo!
*Freakish interlude*
Kris:
Application concerns - the university is making it harder to apply to Collins
- Sara & Claire on warpath
- graffiti issues
- Someone sprayed "Fuck Art!" on our sign in Sept.
- We're buying our own power washer
WHAT IS WRONG WITH PEOPLE?
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Location: Clubhouse Greatroom
Called to Order: 9:00 PM
Attendance: Katie, Matt, Brian, Veronica, Molly, and Ben were absent at roll call. Bertie filled in for Sara (on vacation).
Minutes by: Kristen Murphy
I. Roll Call
II. Reports
Lauren:
- Homecoming float made it to the parade in a few pieces
- Frat houses got a kick out of us
- futon is broken; being repaired by Tad
BOP:
- Dance on Friday - decorating at 3 p.m.
- Hillfest Nov. 4
- how to make candles?
- confused about finding stuff
E-Force:
- has been kinda dead
- working with Sara to improve Hill recycling
Communications:
- Halloween Issue coming out - next week is Debate
- sending emails for ideas
Community Council:
- just peachy
- trying not to think about the Coffeehouse
Historian:
- took small group to Wells Plaza dedication
- putting together blackout book
Foltz:
- Dean of Students wants to take IUSA's control of AID, put grad student in charge
- IU hosting student government conference this weekend
Claire:
- Nov. 28 referendum to join ERA/RHA
- Oct. 28 town meeting at Eigenmann
- Bethany volunteers to be election commissioner (so she can hang out with Joe Kolesczar)
- getting VH1 and Learning Channel
- 5:30-6:30 tomorrow, Tudor Room - search committee meeting for new Chancellor
- Popcorn machine - let Claire know if you want to use it
- Bus proposal and UITS are shady
- students feel they aren't being listened to on the committees
- Talked with Bob Weith on Monday about blackout
- he's writing an explanation to the Columns
Megan:
- no big changes
- copy card has $
Bertie:
- accidentally deleted Sara's report
- staff appreciates cooperation during blackout
- Thanksgiving closing info keeps changing
- New RA for Greene - "he's supposed to be wicked" - from Ashton
- Staff Dinner - 6:00 Thursday - we're all invited to share concerns
*enter Katie & Brian*
*enter Molly*
Sports & Rec:
- Volleyball lost, but was fun
Bethany:
- Bill: We should get Sara a present!
- massage @ Health Center?
- dinner?
- Vote: YES - unanimous
Note: we have $690.31 in the Exec Fundraiser
Philanthropy:
- still wants to ride horses and help people
- blood drive
Tad:
- We should have a Collins Rummage Sale
- proceeds go to account, charity, scholarship?
- getting a card for Matt (Lauren is in charge of this)
Adjourned
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Location: Conference Room
Called to Order: 5:30 PM
Adjourned: 6:40 PM
Attendance: Tanya, Tad, Joli, Lauren, and Molly were absent at roll call. Tad and Molly came in later.
Minutes by: Kristen Murphy
The first Exec Board meeting of 2001!
I. Roll Call
II. Introductions - New Philanthropists!
Carla Delabarra
Kyra Busch
Joli Dorman
III. Claire Speaks
- Cafeteria hours not changing next year
- Should we try to extend weekend deli line hours? YES
Money:
Average week in 2000: Homestyle $14,521, Deli Line $7,191
Average week in 2001: Homestyle $14,268, Deli Line $7,829
Coffeehouse:
- Center Stores will be gone - we would need $7500 this semester for Collins store to break even
- Aux. Board thinking about consignment store in Collins
- Claire's proposal: move Cheshire to C-store
- Matt - We should have benefit concerts!
- Merge them: keep coffee, cigs, Pepsi products, tampons
- Renaming concerns
- Plumbing? (Mark's room is right above C-store)
- Sara's non-busy imaginary friend (also named Sara) will help us
NRHH Retreat - Jan. 27-28:
- Bethany had fun last year
- $10 for Collins kids
- Apps due Monday
IV. Reports
Ben:
- Hasn't touched stud. gov. computer in weeks
- Web page in limbo
- Added RAM, HD, ink, paper to Hellsmouth
- Ben must set up accounts on Hellsmouth
- old files are still there
Kristen:
- Union tour went well
- Ralph article in Columns soon
- Edmondson research - Inspiring quote: "He was such a swell guy that this place isn't the same without him!"
*enter Tad*
Columns:
- 80s Issue
- Sleepover March 2 (Matt's turning 21 - this is THE sleepover to catch)
- Katie & V started bartending school
- Door signs made
Megan:
- $680.29 in Exec Fundraiser
Katherine:
- E-Force meeting this week
Gail:
- Carnation sales?
- Meeting Sunday
- Viennese Ball: Feb. 23 (Friday)
- DJ booked
Philanthropy:
- Car wash for Orientation
- Letter to hit freshmen early
- Met with Carl
- Help park cars to get free ticket to Purdue game - fundraiser for MCUM (Monroe Co. United Ministry)
- Meetings Tuesdays at 9:00
BOG:
- Not meeting this week
- funded MLK, tubing
- looking for next year's VP
- has about $800 left
Campus Involvement: (report given by Bethany)
- No IU Sing due to flaking
- Little 5 stuff is goin' down
Sports & Rec:
- We have a basketball team!
Foltz:
- Elections have begun! (Yay)
- going to meet with lawyers about changing fee allocation to student groups like Democrats, Campus Crusade
- Late Night Parking Permit
- need a senatorial candidate
- only Supernova has permission to campaign here
- RHA Elections: Tuesday, March 6
- When should we do shadowing?
- decide for next mtg. (still Sundays @ 5:30)
Community Council:
- nothing to report
- meetings Mon. at 4
- has $4000-$5000 left
- will fix Loki
V. Orientation
- 10th and Woodlawn will be closed all summer for MBA sewage (there's a possibility for less closure on Woodlawn if they can dig through the field)
- Smith trench is for installation of backup power line
- Claire wants to add committee of orientation chairs
VI. Office Hours
We need to do them.
VII. Sara
- developing Unity Weekend plans (Feb. 7-10) to respond to Brown graffiti
- graffiti wall, Guess My Sexual Orientation
- working with Allies (GLBT Week starts the 10th w/Allied Ball)
- Red Cross Blood Drive - Groundhog Day
Tad - Could we plant shrubs on the Hill to minimize graffiti-able space?
- Concern about people who live here and don't want to - or live in Hillcrest and are new
- Sara: We have about 51% retention rate. If we aren't full by early Aug., we get extra people - under 10 this year
- Fire Drills went well
- Hill and Hillcrest drills in next 10 days
We're done! (6:40)
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Location: Conference Room
Called to Order: 5:30 PM
Attendance: All but Katherine, Lauren, Molly, Ben, and Foltz.
Minutes by: Kristen Murphy
I. Roll Call
II. Center Store/Coffeehouse
- Claire had Aux. Board meeting Wednesday - stores may have to close before end of year
- Claire wants to get the space for the Coffeehouse - make the coffeehouse more of a business - must write business proposal by Wednesday
- Center Stores director doesn't want to give up the space
- John proxied at Meal Plan Committee
III. Reports
- Freaks shirts? Not yet designed.
Columns:
- Unity Week Issue - few articles submitted
- we don't really know what Unity Week is
- Lots of mistakes last week, but it's okay
Tad: "I was afraid to open that issue."
Matt: "Do you just want us to put more cocks on the front?"
Tad: "I was afraid to open that issue too."
BOP:
- Selling carnations Monday, Tuesday, and Wednesday for American Heart Association
- Low on funds - is asking BOG for carnation $
- might ask CC for $ instead
Viennese Ball:
- have DJ
- working on ads, food, quartet
- We have a gnome ice sculpture! (modeled from the Little Book)
Philanthropy:
- Valentine's Day project with all Philanthropy directors - supposed to ask BOG for $100, but will use LLC fund
- No one came to first meeting, but we made a bulletin board
- meeting 2 Tuesdays from now
- CAP - "We cap yo' ass if you don't come."
- Blood Drive - we had enough - next drive April 5
- March 22: RHA Philanthropy sponsoring Laser Tag w/neighborhood kids
- Valentine's Day project is delivering carnations to retirement community
- Big Fun this semester
Megan:
- Wants to give BOG as much $ as possible - can she take unspent money from our budgets and give it back to BOG?
- We have about $688 - should we use it for T-shirts?
*enter Dru the CUE; Tad & Columns harass him for advertising*
Tad:
- CC decided you must ask permission to stuff boxes or put stuff on doors
- Miss-A-Meal for PDA; India wanted one for the same time - we can't have them all at the same time - if India's approved, we've used them all up - CC might turn it down because it would interfere with PDA
- We could tell India to come back later
- RPS has encouraged all centers to approve $ for India
- They'll still need help later
- "You need bleach in every disaster." -Bethany
Historian:
- Ralph article was printed
- still researching Ed
- Inspiring Quote: "The meals served in South Hall are superior to those in most any organization house on the campus, according to Dean C.E. Edmondson."
Gail:
- article about V-Ball
- concerned about next year - Claire knows someone
Bethany:
Idea: amendment to put LLC chairs on Exec Board - we'd need to act fast to get it on the ballot
- How do we feel about it?
- We should ask AC and BOEP how they feel
IV. Sara
- still looking for Orientation chairs
- must apply
- meeting on 11th for chairs
- Purdue's res halls going smoke-free next fall
- IDS article soon on RHA's smoking status
- Recommended: smoke-free by 2003-4
- next year: Brown 1 & 2, Smith smoke-free
- Tad: Can CC go against PC?
- Sara: yes, but pressure would be strong
V. Office Hours
Get them to Claire.
Adjourned!
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Location: Conference Room
Called to Order: 5:00 PM
Adjourned: 6:20 PM
Attendance: Claire, Bethany, Megan, Joli, Sally, Ben, and Kristen present at roll call. Kyra, Katie, Katherine, Molly, and Foltz came in late. Lindsay (BOP candidate) and Ivey (BOG
candidate) attended. Sara is out of town.
Minutes by: Kristen Murphy
I. Roll Call
II. Claire
Cafeteria:
Combined figures for deli & homestyle:
Feb. 20-26, 2000 - $25,104
Feb. 18-24, 2001 - $25,936
Smoking Issue:
- trying to make all dorms smoke-free by 2003
- Bob Weith has timetable of buildings - we're last
- it's a recommendation to Community Councils - they say they won't mandate it
- we now have 8% nonsmoking floors
*a moment of rejoicing in gyroness*
- smoking areas will be 20 ft. away from all buildings
- 6 Big 10 schools now smoke-free
Textile Recycling:
- BOEM wants bins for clothes, etc.
- will be sent to 3rd world - keeps 2 tons out of landfill
Alcohol Awareness:
- many @ PC want strict sanctions
- Claire thinks there should be sanctions, but not as severe
- Dudich wants ADPE to be more RPS - they're funded by Dean McKaig
- IMU Late Night in halls?
*enter Katherine & Katie*
III. Reports
Joli:
- Lots o' plans
- Volunteer Day: morning of Collinsfest
- got award @ Lions dinner
- Blood Drive April 5
- Laser Tag March 22
*enter Molly*
IV. Center Store
- Aux. Board voted to close store for last 3 weeks of school - they must give 2 weeks notice
- 2 weeks to appeal: Claire and Graydon plan to because of student jobs
- Center Stores charter says PC must vote to close it
- $5539 in hole
- RPS will take away debt up to $2000
- if 5% Collinsites, 2/3 BOG agree, we can appeal to keep store open until end of year
- Bethany: table near elections to get signatures?
- Claire thinks we could break even if we stay open rest of year
- Katie: Carl should stock bathroom from C-Store
- We can have the coffeehouse ready by Orientation
- Sarah Nagy says appeal has better chance if we can help pay debt
- from which fund?
- Fee Committee
- Miss-A-Meal (but we promised it to India)
- car wash? (Wal-Mart matches funds)
V. More Reports
Katherine:
getting ready for Earth Day, no concrete plans yet
BOP (Lindsay):
Culture Shock and Collinsfest scheduled for same day; we may have to change it to Sunday
*break for introductions*
Historian:
- Happy Founders Day!
- Ralph article on Web
- Inspiring quote: 1925 telegram to Trustees
"The residents of Indiana University Men's Dormitory would like very much to have you name their home today. Merely offer as suggestions Woodburn Hall, Ballantine Hall, or Hogate Hall. Very respectfully, Men's Dormitory Association."
- organizing newspaper clippings
*enter Kyra*
Columns:
- Movie Issue soon
- sleepover was good
- no spring Ralph: disk had incorrect information
Molly:
- softball team forming
- 2nd place in bowling
- another team interested in softball, but S&R's BOG funding low - she's going to Renay
Ben:
- somewhat behind on email list
- Willkie has an awesome Stud. Gov. office
Kyra:
- Easter Egg Hunt w/RISE - April 14
- please encourage people to participate (meetings Tuesdays at 8, alternating with BOEP)
- Feline Rescue Center
- Lions want to take us to Tudor Room often!
More BOP:
- Thursday after break: meeting for everyone who wants bands/tables at Collinsfest. Email lmasimor.
- leadership issues w/Collinsfest - Claire will talk to Gail
- there should be some kind of thank you for custodians, etc. - possibility for extra BOP money
Megan:
- Exec Fundraiser $651
- Ben proposes Siam House
- Bethany: What about T-shirts?
- Freaks shirts being designed
- If we get Fugazi for Collinsfest, gnome shirts will be popular
- Ivey's grandma has lots of yard gnomes that she thought were a Nativity set
- Let's leave a rollover - $200?
- Foltz: Would PC pay for Exec Board T-shirts?
- Must use money for what it's budgeted for
- long discussion by Katie
BOG:
- approved $150 to University Players
- shot down dumb floor program w/governor who didn't show up and then resigned
- RHA Exec candidates may come tonight
- NRHH applications
Elections Commissioner:
- this Tuesday 10:30-7:00
- need poll-workers - there will be prizes!
Foltz:
- UP getting other $ from IUSA
- presenting "most argumentative bill in four years" to open CASI to political/religious/etc. groups
- happily retiring
Adjourned 6:20
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Location: Conference Room
Called to Order: 5:00 PM
Attendance: Both outgoing and incoming execs attended. Tanya, Carla, Kyra, Lauren, Jen, and Jo were absent at roll call.
Minutes by: Kristen Murphy
The transitional meeting!
I. Roll Call
President
Outgoing: Claire Jennings
Incoming: John Schlafer
VP BOG
Outgoing: Bethany Banet
Incoming: Ivey Kitchens
VP BOP
Outgoing: Gail Goldberg & Tanya Halkyard
Incoming: Lindsay Masimore
CC Chair
Outgoing: Tad Legler
Incoming: Bethany Banet
Financial
Outgoing: Megan Sulok
Incoming: Mary Underwood
Communications
Outgoing: Sally O'Brien, Matt Armstrong, & Katie Michael
Incoming: Gennie Brissette & Jen Bergren
E-Force
Outgoing: Katherine Rogers
Incoming: Louise Walisser
Philanthropy
Outgoing: Joli Dorman, Kyra Busch, Carla DeLaBarra
Incoming: Kyra & Carla
Campus Involvement
Outgoing: Lauren Fischer
Incoming: Laura Edwards
Sports & Recreation
Outgoing: Molly Meinbresse
Incoming: Harmony Heflin
Historian
Outgoing & Incoming: Kristen Murphy
Technology
Outgoing: Ben Keil
Incoming: ???
IUSA Senator
Outgoing: Jeramy Foltz
Incoming: Jo Phipps
II. Reports After A Fashion
- Collinsfest is under control and will be April 21
- Columns Fantasy Issue
- Exec intros for Columns
- Claire: PC went ahead with closing of C-Store
- store will close April 1
- Kristen: Inspiring frat quote
"Men will have the benefit of living in groups instead of being scattered widely in rooming houses. They will have the advantage of organized life, comfortable in similar ways to that of fraternity men." -C. Edmondson on construction of MRC
- Ben moves to go to Siam House immediately
- Megan suggests the 31st
- Fountain?
- E-Force camping is 31st
III. T-Shirts
- John is working on design
- We have $680 something
- Megan proposes $100 for pizza on 31st, rest to t-shirts
- aimless and chaotic discussion
- We vote for $100 in pizza
- Katie calls Brian about t-shirts
- Zucchini: about $9
- Ryan: about $7
- Matt proposes turning Clubhouse into a meth lab to raise Exec funds
- Propose $400 for T-shirts: YES
- Leaving $150 residual
IV. Sara
- needs our office keys after April 1
- even if you're coming back
IV 1/2. John
- wants old to work closely with new
- contact list for newbies
- office hours
- looks forward to meeting on April 8 at 5:00
V. Adjourn to office to paint hands
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Location: Conference Room
Called to Order: 5:00 PM
Attendance: Kyra, Sara, and Matt absent at roll call; Sara and Matt came in late.
Minutes by: Kristen Murphy
I. Roll Call
Meghan Wire is new Technical Director.
II. Lindsay
- nobody showed up at BOP meeting today (except Gail)
- looking into Three Minute Mile for headline band
- Table contest for best-looking table
III. Intros, Goals, and Favorite Cheese
BOP:
- 25 people at a meeting
- "I don't know. Colby?"
S&R:
- Lots of fun, get Collins involved
- smoked Goudah
Financial:
- no goal sheet - Goal to have $ where/when it's supposed to be
- Amish white cheddar
BOG:
- have quorum at beginning of meetings
- provolone
*enter Matt*
Carla:
- Get more people involved all year long
- "I love cheese." - but not American
CC:
- have 4-5 consistent student reps
- No Evil Bleu
*enter Sara*
Campus Inv.:
- Barrier-breaking sessions with other dorms and Greek houses
- NY super-sharp cheddar
Jo:
- stand on head and learn to sing
- Get IUSA more known in Collins
- Munster
Louise:
- Activity every Saturday morning to pick up courtyard trash
- Feta
Sara:
- provide more support/programming for Hill
- Cheddar
- "I could live on cheese."
Meghan:
- provolone
Gennie:
- Get Ralph out as early as humanly possible
- Anything but buy 1 get 1 free Brie from Kroger
Jen:
- more writers
- Pepperjack
Gail:
- be a happy helper
- "I think cheese is disgusting."
Historian:
- Ed/Cravens/Smith bios
- Monterey Jack
John:
- make Exec Board meetings worth coming to
- somethin' bleu
Matt:
- Take experiences he's gathered in a doctor-like black bag and use them to help others
- Parmesan
IV. John
-using our info to make flyers for next fall
The Hill:
- thinks it's really important to get them involved next year
- put 2x as many flyers on the Hill as you put elsewhere
- Thanks for writing Columns articles
- Hopes everyone has gotten to talk to their predecessors
- OA meeting Tuesday at 6:00
V. T-Shirts
- Carl didn't like slogan
- Discussion of slogan
- Everyone thinks it's funny, many find it somewhat inappropriate
Alternatives:
- Matt: "Recycle something, shithead."
- somehow make both?
- email John other ideas
VI. More John
- encourages office hour attendance
- "Come Talk To Me" sign
VII. Reports/Issues
Laura:
Must organize support for Mini 5
- tickets are $8; cash only
- should there be a signup sheet?
- 25 people, have them pay half
John:
- First Cuts are tonight
- is going to ask BOEP/AC to sit on Exec Board
- Mini-Training: Discussion leading
- plans to hand one out at every meeting
Jo:
- asks about plans for C-Store
- will walls be available for murals?
John:
- we're all role models
- Take one of the goals on your sheet and make a checklist of how to accomplish it.
Gail:
Suggestion: Dinner meetings create more community, morale
VIII. Sara
Buildings close 10 a.m. May 5
- for extensions, email w/name, room #, reason
- latest extensions 10 a.m. Sunday
- Permission to keep paint forms
- Limited storage - not for electronics
- first come, first serve
IX. Adjourn for relaxation exercise
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Location: Conference Room
Called to Order: 6:00 PM
Attendance: Lindsay, Mary, Meghan, Jo, Matt, and Sara absent at roll call.
Minutes by: Kristen Murphy
Last meeting of the year!
I. Roll Call
II. Lindsay thanks us (in absentia) for Collinsfest
III. Fill out OA forms!
IV. Reports
Bethany:
- No more CC this year; will do it over email if you need somethin'.
- New policies for CC; will put copy in office
Carla & Kyra:
- Rise kids coming to do ceramics (making Mother's Day gifts)
- dinner with Bell Trace senior citizens on Wed. - campus event
- Thanks to those who participated this weekend
Ivey:
- last BOG meeting tonight
- lots o' money left
Laura:
- Mini 5 got good turnout
Louise:
Earth Day Tuesday
- vegan-friendly lunch
- Nature Walk with Lucille
- poetry reading @ 8:00
SEAC Earth Day is Saturday
- E-Force doing plays
Harmony:
- baseball or softball tournament Friday?
- suggestions: wiffleball, kickball, parachute
Columns:
- last issue - write about how much you love Collins!
- love to seniors encouraged x 20
- John suggests Patrick Kinsman as Cheeky Monkey judge
Gail:
- helped with BOP/RA karaoke- big success
Kristen:
- No one showed up for Wylie House tour
*John goes to get binder; we play Heads Up, Seven Up*
John:
- Collins Awards 7:00-8:30 Wednesday
- Storage in office: put stuff in box with name
- take stuff out the day you get back
- online reports next year - we all complain, so maybe not
- turn in keys at moveout
- don't paint on sidewalks w/o putting something under it
V. Orientation Discussion
VI. We turn in goal planner sheet things
VII. Adjourn for relaxation
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Location: Conference Room
Called to Order: 11:00 AM
Adjourned: 11:25 AM
Attendance: Jo, Meghan, and Matt were absent at roll call. Sara was absent; Claire was present. We need a Financial Director!
Minutes by: Kristen Murphy
Pre-Welcome Week: The first meeting of the year!
I. Roll Call
II. 'Twill be short and sweet!
III. We need a Financial Director
IV. NRHH Forms - nominate "________" of the Month
V. Everyone should work on their budget!
VI. "That's really all I have to say." - John
VII. Going to Floor Meetings- 8 p.m. Sunday
Ivey - Ed 4
Lindsay - Cravens 3
Kristen - Ed 3
Laura - Cravens 2
Gennie - Smith 1
Bethany - Cravens 1
Matt - Ed 2
Gail - Brown
Jo - Hillcrest
Kyra - Greene
Carla - Cravens 4
Harmony - Smith 3
John - Smith 2
- pick up contact info sheets
- prepared spiels (will be in mailboxes)
- BOP
- BOG
- E-Force is Fun!
VIII. Status of Recycling
- bins not out - hopefully within a week
- Kyra suggests collecting paper for SEAC notebooks
- John - we could haul it in Carl's truck for now
IX. Let's go put up posters!
Adjourned! 11:25 a.m.
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Location: Conference Room
Called to Order: 7:30 PM
Adjourned: 8:29 PM
Attendance: Kyra, Meghan, Matt, and Sara were missing at roll call. (Kyra & Sara arrived later.) We have a new Financial Director! (Sue Armstrong)
Minutes by: Kristen Murphy
I. Roll Call
II. LLC Purchasing Procedures
- John passes out forms from Renay
- talk to Renay in advance
III. Office Hours
- 1 per week
- submit them to John this week, start hours next week
IV. Contact Sheets & Constitutions - later
V. Introducing Sue- the new Financial Director!
VI. Reports
Lindsay:
- Sept. 9th @ 8 p.m. - first meeting
- brainstorm for Halloween dance
- Ed basement
Bethany:
- CC tomorrow 4:00 - will discuss Clubhouse
- Quiet Hours, etc.
Kris:
- please confirm Little Book info
- weekly column
- Projects: files in office, display case, IMU tour
Columns:
- "First Time Issue" - Wednesday
- 1st mtg. good - lots of people
- deadline Sunday 1 a.m. because of Clubhouse issues
Harmony:
- talking to Little 5 organizers
Louise:
- 1st mtg. Sept. 5th, 5:00 p.m., Coffeehouse
- must have floor reps to empty recycling
- Simply Living Fair this weekend - Katherine getting volunteers - may get tickets if volunteer spaces are full
- Kyra going to talk about wildlife preservation
Gail:
- likes to do publicity - it's kinda fun to sit around with markers
- tells Carla there is interest in service Saturdays
Ivey:
- Governors were elected - she is excited
- 1st mtg. Sept. 16 @ 7:00 p.m.
- 15th - Gov. training - just Ivey will go
Laura:
- Homecoming app due Sept. 28th
- callout meeting soon for Homecoming
- Yell Like Hell - Oct. 11
- Parade - Oct. 12
- Banners due the 9th
- IU Sing app dates/theme not set yet
- Feb. 15-16, 2002
- Kevin Smith- coming Oct. 26
- Collins should cosponsor
- Will be a Kevin Smith Committee - Gennie is really interested
Jo:
- IUSA Callouts Sept. 5 and 12 in Tree Suites
- Town Meetings - Myles & trustees
Carla:
- mtg. Sept. 11, 9 p.m., Ed Formal
- lying low until then
- Blood drive went really well - another around Halloween
John:
- kind of in the dark about budgets - we'll work on them today
- Write for the Columns! (Whoohoo!) - The more we write, the more people will read
- Hill: put lots of fliers there
- No chalking on veranda!
- Spread the word
- send John office hours and meeting times
- 1st PC Wed. - we'll talk about lack of janitors
- Kris says we should support library - its computer was taken back
- Waffles - guy was annoyed by lots o' emails - Columns are encouraging more emails
- Sue offers to set her office hours whenever convenient for us.
VII. Budgets
- People who have them turn them in to John
- Kris gives some advice
- John will look over budgets - talk about them w/you
*enter Sara*
VIII. Constitutions passed out
IX. Sara
- Sorry to be late - still double-booked for meetings
- Clubhouse open 8:30-11:00
- cleaning issues to be addressed
- lengthening time for activities, but ensuring supervision
*enter Kyra*
- "How we use that space is being watched."
- 2 more Success Series programs: Alcohol and Health/Wellness/Stress
- RAs working in Duty Office to keep it staffed
- they have access to Sara's calendar; can schedule appointments
- "I'm not omnipotent and clairvoyant" - have missed Madame Cleo classes
- Thanks for Orientation - it was fab
X. Adjourned! 8:29 p.m.
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Location: Ed Formal
Called to Order: 11:00 PM
Adjourned: 11:30 PM
Attendance: Kristen, Laura, Gennie, Jen, Lindsay, Sue, Bethany, Gabriel, Gail, Claire, Jo, Carla, John, Matt, Kyra
Minutes by: Kristen Murphy
Emergency meeting in response to events of 9/11.
John:
Emergency PC was tonight; there have been problems with violence, esp. in Eigenmann - people not coming out of their rooms
- "Sorrow & Solidarity" - 5:30 p.m. tomorrow @ Showalter
- IUSA & RHA tabling in public spaces w/orange ribbons
- big pieces of canvas for handprints
- Tabling starts Friday - Collins Mon. & Tues.
- Campuswide Miss-A-Meal for local Red Cross to support blood drives
- Spread things by word-of-mouth
- Will be working with RAs for community programming
- Need to do things fast, because tensions may get worse once death tolls are released (on Friday?)
- Campus is under Little 5 lockdown
- Everyone is empowered to stop harassment
Lindsay:
- meeting tomorrow at 5:15 on veranda
- everyone will be emailed tonight
- We have a unique responsibility as leaders to be available - let people know they can help
Gennie:
"Band-Aid Issue" - 2 parts - lighthearted and this
- Contributions appreciated
- wants someone to write about the racial issues
- sending it in early b/c attaching actual bandaids
*Lindsay passes around table signup sheet*
Kyra:
Has SOFA been talked to?
- guy driving from NY to speak; at same time as Showalter event
Jo:
Heard there is a Unity March on Sunday
Kyra:
There's a vigil Sunday, too
*John returns with fliers for us to put up*
- we adjourn - 11:30
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Location: Conference Room
Called to Order: 5:30 PM
Adjourned: 6:15 PM
Attendance: Lindsay, Bethany, Kyra, Carla, Meghan, and Sara Ivey-Lucas were missing at roll call.
Minutes by: Kristen Murphy
I. Roll Call
II. Thank you for coming to emergency meeting
III. Not doing Regatta b/c of Cheshire
Gennie, Claire, John, & Bethany painted it
IV. Homecoming
Laura going to do 2nd wave of ads
V. The Flag!
- interest in making a Collins flag
- Michael Moore is great - our flag was up in less than 3 hours
VI. Waffles
- talked to Bob, who loves waffles but hates emails
- it's not really his decision
- John meeting with Sandra Fowler
VII. Meeting with Pat Connor
- about custodians, recycling
- Clubhouse: things are gradually going to move to Hill
Matt: "Just turn it into a brothel or a crack house and be done with it."
- Pat made verbal promise that cutting custodians wouldn't affect Halls recycling
VIII. RHAA event @ Willkie Saturday
- good to schmooze
- can pay with meal points
IX. New printer cartridge for office - old one is broken
- Should we use fundraiser or BOG?
- Will wait, do BOG
X. Please advertise on Columns calendar
XI. We'll just label the heading "John" already
- include John on email lists
- New contact lists
- RHA Execs will be here tomorrow @ 8:00, want to be walked around by someone who is not John
- Louise will do it
- So will Jo & Harmony
- Budgets - BOG ones should be passed tonight
- "That is all that I have to say. Hot damn!"
- If people who have expressed interest in something don't show up, contact them personally
- "And now I'm done."
XII. Reports
Matt:
Having a groovy time taking the flag down and putting it back up
Harmony:
Has been receiving emails about checking stuff out
Jo:
"Absolutely nothing."
Laura:
- Homecoming meetings not well attended yet - probably because of Tuesday
- Ad blitz starts tomorrow
- will probably build float Oct. 5th
- Kevin Smith: bringing cosponsorship proposal to CC tomorrow
- $2000
- "Holy sweet Jesus!" -John
- Collins kids will get special seats if we cosponsor
- Homecoming theme= "Let the Good Times Roll"
- Laura suggests gnome w/guitar
- Gennie: "A flaming guitar?"
- Gail suggests building float in courtyard to get more participation
- Laura lacks Duncan's natural magnetism & begging ability (her own words)
Ivey:
- 1st meeting tonight - excited
- went to training on Sat.
- going to RA meeting to tell them how to write bills
- Needs constitutions for governors.
Louise:
- meeting Wednesday 5 p.m.
- working on recycling issues
- Kara Busch talked at meeting (not Kyra)
- Catherine Hawkes has ideas for E-Force
Gail:
- Wants to make thank you notes for RAs, etc.
- Let's make a sheet of info for Q-teachers
Gennie/Jen:
- Taking Columns to printer - will have cool bandaids
- Working on Ralph - looking for Phoney McRingring for cover
- Ralph should be done Wednesday
Sue:
Nothing happening yet.
- BOP had first meeting today - Rocky theme
- Kris advises that Carl will not be happy - tells the shady tale from days of yore
Kris:
- was bad, didn't write column
- scavenger hunt idea
XIII. Flag Ideas
- gnome
- red, green, & blue!
- unity symbol
- Jolly Roger
XIV. Discourage vandalism!
- flag
- skateboarders
XV. Adjourned! 6:15
Return to top
Location: Conference Room
Called to Order: 5:30 PM
Adjourned: 6:44 PM
Attendance: Gennie, Carla, Meghan, and Matt were missing at roll call. Carla arrived later.
Minutes by: Kristen Murphy
I. Roll Call
II. John
- Passes out approved LLC budgets
- BOG funds from Sue; John must sign pink sheets for LLC $
- Got new camping equipment; only Harmony is allowed to check it out
- Hasn't been around much lately; please tell him issues
III. Reports
BOP:
- planning Halloween dance - different committees
- want to take pictures - Polaroids? - wants suggestions
- John suggests random photos rather than posed area
- Sue: digital cam/e-mail pics?
*exit Lindsay*
Louise:
- recycling is getting taken out, but she's not sure what's happening
- Sara: Rumpke is going to bring new equipment
- meeting Wednesday 5 p.m.
- lots of interest in Community Wildlife Habitat Project
- might have guest speaker soon - alum on eco-tourism - maybe do a mini-trip
-Recycling Day - "when everybody in the world recycles" - is soon
Sue:
- BOG at $3911 - deposit happened this week
- Exec the same - $163.02
*enter Carla*
Jo:
- asks if we can sell T-shirts from Center Desk
- John: probably not, but we can sell from office hours
- B: sell at Kim's music festival
- Hoosiers Outrun Cancer - Oct. 20 - desperate for volunteers
- IUSA bombarded with requests for babysitters
- Take Back the Night - Oct. 3-4 - just be there
Carla:
- meeting Tuesday 8:00
- trying to have Dance Marathon team
Laura:
Homecoming
- got 3 more people - committee of 6
- Mardi Gras is our float theme
- getting supplies this week
- building Friday
- turned in application
- gave up on Yell Like Hell, window painting
- might do banner contest
- parade Oct. 12
IU Sing
- should get application soon, will have callout soon
Kevin Smith
- no cosponsorship, will advertise here
- we have castanets for the float!!
- music - John suggests renting a big plug
- can-can dancers!
Gail:
- lots of thwarted spontaneous pretty picture projects
- send Q ideas to Iris
Bethany:
- beauty pageant - Q-project - campy
- Dru & Marsh doing diverse dance lessons, dance
Harmony:
- camping equipment checkout process
Ivey:
- BOG went really well - "I've never seen that many people in the Clubhouse."
- meeting tonight
- Governor wants house phone at other end of Greene
- really, really badly wants a house phone
- making Ivey crazy
- really, really crazy
Bethany:
- Heard there's a petition to end quiet hours
- will not happen
- Heard several want John to be Frank N. Furter for Halloween
John:
- When people want to do crazy things, teach them the process - tell them it'll be frustrating, but don't say it's impossible
Kyra:
Can we get programming room keys for good?
John: cleanliness issues
- New CAP positions - secretary, treasurer, publicity (Marsh)
Jen:
- Pop Culture Issue
- Ralph is done!
- brief comments on Faculty phone books
- meeting turnout low
- various suggestions arise
Kristen:
- Lots of stuff to report
- Tomorrow is John Cravens' 137th birthday! Be happy! (Ivey: "You are so cute!")
The Tuesday story
1) Edna & John found old trophies in Smith Attic
- hopes of restoring them, displaying in cases, library
2) I went to a reception at Woodburn House, snuck upstairs, and sat in Herman B Wells' chair
- making binders for each presidency
- 2 BOG bills: plastic sheet covers & obscure landmark scavenger hunt
- Clubhouse - people need to clean up after themselves! esp. with no official cleaning staff
- saintly freshman did other people's dishes
- Bethany suggests a pair of execs per weekend to clean Clubhouse
Kyra again:
Trying to determine interest in Middleway House training - spread the word
Ivey:
- could attending this be a Q-project?
- they should help later, too
Kyra:
Hopes to do RISE trick-or-treating
Louise:
Ryan said he and Pat agreed to have custodians take out 1 kind of recycling once per week
- John & Sara: it's not official yet
- Bethany - thinks making people keep stuff in their rooms will discourage recycling
IV. John
Chair of RPS Rates & Budgets Committee - to simplify rates - which are now very complicated
- talking about eliminating rate freeze - John is opposed to that currently
We speak:
- budgeting for college
- this would harm retention
John - only advantage he sees is that it simplifies rate structure
Jo - what other alternatives have they come up with?
John - None… which concerns him.
John now meeting with Pat every Friday
V. John - Smoking spaces
- people have asked for more non-smoking space
- Smith, Brown currently smoke-free
- we could make certain floors, Hillcrest stairwells smoke-free
- Sue - people need to close their doors
- Jo - likes idea of splitting up Hillcrest
- Kyra agrees with Sue about door closing
- More enforcement
- PC was urged last year to make dorms smoke-free
- Sue - this might hurt retention
- Sara - CC must vote by Oct. 22
VI. Meal Plan Committee
- talking about I-Plan (Willkie's choose-your-own-plan plan) for everyone
- timeline in question
- concerns about food quality - would be less wiggle room for this if I-Plan was passed
We speak: general feeling that it would hurt cafeteria
- Hillcrest maybe half plan?
Jo - would like I-Plan for upperclassmen, not 2nd-years
John: "Meal plan's a helluva beast."
- Trains of food!
Adjourned! 6:44
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Location: Conference Room
Called to Order: 5:30 PM
Adjourned: 6:35 PM
Attendance: Jen, Kyra, Louise, Jo, Matt, Gail, and Meghan were missing at roll call. Kyra came in later. (Note: Meghan takes care of the computer, but doesn't come to meetings.)
Minutes by: Kristen Murphy
I. Roll Call
II. Sara: John Fluke
- heart attack
- RAs, Sara can put people in touch with counseling
- we don't know about services yet
- Should we do some sort of memorial in the Columns?
- SOA can be used for flowers
- had worked in Collins about 1 1/2 years, IU for 20-25
III. Meal Plan - John
- I-Plan passed for 4th-year residents
- only John voted no, because we have lots o' seniors and lowest amount of business
- 2 weeks ago we did $27,500 (combined deli/homestyle)
- working w/Sara to put together education
IV. Lindsay's Report
- Dance not this Friday, but next; 8-12
- ads this week
- really cool, with prizes for costume contest
- Phoebe emceeing contest
*exit Lindsay*
V. Back to Meal Plan
- will be discussing vendors
- our weekly earnings are up about $2500 from last year
VI. Rates & Budgets
- biggest issue for admins is student opinion
- RPS 20-year plan
- includes renovating Eigenmann, replacing Ashton with undergrad apartments
Problems with Freeze:
- Rate freeze makes it hard to do budget forecasts, get bonds
- "Just won't have the cash" to carry out plan
- Ending freeze could harm retention
- Inequity to freshmen (who foot bill for everyone else)
- talk of lowering annual increase for freshmen
- cannot increase by more than 4%/year because of agreement between Bruce and Trustees
- Sue does math: if rate increase is 3%/year, you will pay about $380 more by last year in CLLC double single
We speak:
- How much of a consideration is it in deciding to come back?
- Ivey: Why is this all so complicated?
- John: Battle of priorities; trying to provide lots of services with little money
- Sara: This comes up every 4-5 years; has been an issue since she was freshman
- Kris: Wants to know the retention info from Big 10 conference; is more scared by Ashton apartments than ending rate freeze
- John clarifies: no freshmen would live in apts. 85% retention based on programming - 20-year plan generally not good for
Collins because they realize our programs are successful and want to duplicate them elsewhere
- Laura: Could co-op programs be extended to other dorms to help underprivileged?
- Some of us couldn't afford to live here without freeze
- RPS claims 85% of Bton apts. cost more than dorms - but that doesn't include houses
- Bethany: "It makes me uncomfortable."
- Sue figures $1982 over 4 years
- Do we think the 20-Year Plan is worth it?
- Hell, no
- Kris doubts RPS's ability to manage money well enough to carry this out anyway
- Why don't they invest?
VII. Other John
- John's past 2 weeks has been Meal Plan, R&B, and midterms
- Gennie: "EVIL!"
- Will come to our office hours for one-on-ones
*enter Kyra*
VIII. Reports
Bethany:
- $ for Haunted Hill
- program evaluation form to help with bookkeeping, knowing what happened - she doesn't like it
- FC gave Cheshire oversight to CC
- will help AC oversee sound guys
- Dec. 7 - Alumni Association hanging out in coffeehouse - we'll give coffee to those who don't go to Nick's
- Peace Camp wanted tents indefinitely - we said no
- assorted programs
- wooden gnome will live in Cheshire - "You could choke on it if you put it in your mouth."
- support custodial staff - Edna will start going to CC - clean up after self in Ed Formal
Sue:
- BOG has $2455.77 for semester
- less $107 spent last week
- make sure to give her receipts
- reimbursements take 2-4 days
Laura:
- Parade went well, especially Jeramy breathing fire
- Turning to IU Sing - app. due Oct. 29
- 2 weeks to find 15 people
- "We can do it! Maybe."
- Theme= "A Night At The Movies"
- Kevin Smith tickets tomorrow morning @ 10:00
Kyra:
- late b/c of hailstorm in hometown
- Saturday is Hoosiers Outrun Cancer, but no one expressed interest
- Middleway/RISE training - will certify people to do children's programs - 4-hour condensed session
- Trick-or-treaters 6-8 p.m. on Halloween - RISE and Fairview Elem.
Ivey:
- Meeting tonight
- Wants fliers to distribute for BOG boards
- Will reward govs with coolest boards
Harmony:
- Teter/Collins frisbee match soon
- working on starting soccer team
Gennie:
- "Anatomically Correct Issue"
- Music Issue was good & big - 19 pages!
- Computer is fixed
- send us events
Historian:
- John & Bethany won Scavenger Hunt
- bought 300 more sheet covers
- if you see articles about Collins, let me know
- Next project: Trip to Herman Wells art exhibit
- IMU tour soon - I am a curse on the Union, because every time I contact them, someone dies
IX. PC Wednesday @ Collins, 7-12
- walk in, say hi
6:33 - Adjourned!
- John takes that back
X. Need head for Collins Food Committee
Adjourned for real - 6:35
Return to top
Location: Conference Room
Called to Order: 5:30 PM
Adjourned: 6:30 PM
Attendance: Sue, Gennie, Carla, Louise, and Matt were absent.
Minutes by: Kristen Murphy
Everyone is half asleep!
I. Roll Call
II. John Reports
- Did not do one-on-ones… yet
- Congrats to Lindsay for the Halloween Dance!
- In reports, say one good thing, one frustration/concern
III. Reports
Harmony:
- Frisbee night with Teter went well
- Soccer/volleyball intramural teams - shirts?
- Little 5 callout - esp. for women
- Little 5 is big beast
- V-ball team won first game! (African Gray Flying Squirrels)
Jo:
- trying to set up Campus Bash committee
- similar to CultureFest - lots o' campus groups - in spring
Laura:
- 8 people for IU Sing; need 7 more by Nov. 15
- RHA Director of CI wants neighborhoods to band together - we are going alone
- have until Dec. 10 to get entry fee refunded if it doesn't work out
Gail:
- Q-class is over, but keep sending project ideas
Bethany:
- Marsh & Dru's dance is Friday
- assorted small projects - ghost tour, Smith kitchen, bike racks
- Muppet Movie night Nov. 9th!!!
- Indian food on December 1st!
*exit Harmony*
- Nov. 9th - benefit concert for John Fluke's family
- Ed 3 lounge beautification
- hip-hop class
- Good Thing: have 3-4 consistent student reps
- Problem: Carl's spending issues - hopefully resolved
Ivey (sneezing!):
- assorted bills last time
- flowers for Fluke
- 2 bills tonight - including Violet's book club
- she didn't actually ask everyone on the floor as she said at BOEP
- Good: meetings are awesome; govs like to talk
- Drawbacks are few: weird bills, occasional gubernatorial rudeness toward guests
Jen:
- Halloween Issue
Kristen:
- Herman Wells art exhibit is awesome
Lindsay:
- dance was big success
- Boppers were punctual/helpful
- Next: Hillfest
- it's getting cold!
- Kyra suggests a fire
- thinking about small scale with hot cider, etc.
- probably no bands
- All Sorts of Trouble for the Boy in the Bubble - Nov. 16th?
- wants to do free tour of dorms
- also Straight No Chaser - but they cost $ - Erin Ransford might fund part - they will come sing for BOG if we need to ask for $
Kyra:
- Middleway House training in 15 minutes - Ed Formal
- RISE kids trick-or-treating on Wednesday
- probably no Halloween blood drive because Red Cross is so busy
- lots of ideas in the works
- send Philanthropy stuff to her, not Carla
*exit Kyra*
IV. Rates & Budgets
- probably going to end freeze because most people just don't care
V. We are in Week 11
- time to start thinking about successors
VI. Fee Committee - Yearbook
- take pictures of events
VII. Evaluation/Planning
- will put questions in our boxes - some general, some specific
- will set up one-on-ones
VIII. Office Hours
- let's brainstorm ways to make them better
IX. Reorientation Ideas
- start w/party
- intros in Columns
- working w/floor meetings
X. Sara
- the heat is on
- currently sharing maintenance men with other dorms
- keeping windows open can make pipes burst
- about to face long-term custodial shortage - so clean up after events!!
- CC will be brainstorming about Clubhouse cleaning
- surveys
Adjourned! 6:30
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Location: Conference Room
Called to Order: 5:00 PM
Adjourned: 5:36 PM
Attendance: Lindsay, Sue, Laura, and Matt were absent. Sara arrived late.
Minutes by: Kristen Murphy
Last meeting of the semester
I. Roll Call
II. Reports
Bethany:
- John got $ to wash sleeping bags
- Bring-A-Friend meeting next semester for recruitment
Gail:
"I have nothing really to report because I do nothing. …And you can write that, Kristen."
- interested in helping with Philanthropy
Kyra:
- new person taking over bulletin board next semester
- fruit sale Dec. 6, 7, 10, 11 with Lions Club @ IMU
- did Adopt-A-Road
- look for our picture on IUB homepage
- MLK service - do we think we should commit as a group?
*enter Sara*
Jo:
- IUSA/RHA ambassadors (next year) will attend both mtgs
- Look out for possible Riley fundraising scam
- organizing Meet-the-President dinner (Oakman)
Louise:
- did Adopt-A-Road with Philanthropy on N. College
- America Recycles Day - did pledge, contest
- haven't been meeting much
Ivey:
- passed some bills
- meeting tonight - no bills yet
- Resigning today b/c needs to get a job next semester
- If you know a potential VP BOG, let Ivey and John know
- Gail suggests Matty and we all laugh
Harmony:
- soccer team had 1st championship match
- volleyball done
Gennie/Jen:
- Winter Wonderland/Holiday Issue - last one of the semester
- Reorientation - write summaries of what we've done 1st semester
- Spring Ralph - working on getting names early
- working on getting new computer
Kristen:
- trophy project
- lunch with alumnus who knew cool stuff, even though he only wanted to talk about Little 5
- working on projects with Collins library
- L400 next semester
Lindsay (given by John):
- Dickens Dinner Tuesday
- Finals Fever Reliever 6-9 next MTW
- we brainstorm break ideas
John:
- think about successors, including for president
- next semester we're going to reflect (ooh, shiny!)
- NRHH Retreat - you should go, even though you'll have to do icebreakers
- Think of something fun to energize floor reps
III. The Bus Plan
- We all make pained noises
- $27.66 for 1st 2 semesters BT - you can also get IUB pass for $158
- Basic question: How much are you willing to pay for IU bus?
IV. Bethany announces Goofballs
- 10 p.m. Friday, location TBA
- "Since we are off-campus this year, we are expecting the presence of Ms. Ivey-Lucas."
- Sara: "Oh."
- no cover charge for Sara
Adjourned: 5:36
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Location: Conference Room
Called to Order: 5:30 PM
Adjourned: 6:28 PM
Attendance: All present except Jen and Matt. Ivey and Bethany have both resigned.
Minutes by: Kristen Murphy
First meeting of the new semester
I. Roll Call
II. We have 9 weeks left as execs
Everybody do one thing for Collins
- John plans to focus on library, find 2 presidential candidates
Look for successors
Do something you love
Harmony - goal= Spirit of Sport
Laura - PR campaign for IU Sing
Louise - E-Force camping trip; movie night; save recycling
Gail - food drives with fun
Lindsay - wants people to come to her meetings - Tuesday, Jan. 22, 7-8, Ed Formal
- we all give Viennese Ball suggestions
- reschedule for March 1
Kyra - Spring day of service; send people to COOL conference
Gennie - get people to meetings; do sleepover; train successors well
Kristen - get trophies out of the Conference Room and into display cases
Sue - go to BOG meetings
Louise again - St. Louis trip and recycled art
III. John's Thoughts
- we were dysfunctional at the end of the semester
- let's avoid impersonal communication
- get people excited
- don't be afraid to spend money
- waxing philosophical about why we're here
IV. Reports
Kyra:
- Blood Drive Jan. 24
- working with Dru and Falguni on MLK Day
- mysterious food donation in Cravens lounge
Laura:
Little/Mini 500 - working with Harmony
- Little interest in Little 5
- people suggest bike-related projects
Stereotype-breaking sessions
Bring in someone to talk about internships
Can we change our office hours? John = yes
Kristen:
Next Sunday is IU's 182nd birthday!
John:
- Office is filthy - we will clean next Saturday @ 1:00
- Do office hours - doesn't matter when
V. Sara
- Jan. 26-27 = NRHH retreat
- apps due MLK day
- All arts labs will check out keys from Center Desk instead of Duty Office
- Sara must sign all room change requests
- Desperately seeking OA chair
Adjourned 6:28
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Location: Conference Room
Called to Order: 5:30 PM
Adjourned: 6:16 PM
Attendance: All present except Jo, and, of course, Meghan. (Yes, even Matt was there!) Sara, Galen, and Colin (Ph.D. student) were also present. John was late.
Minutes by: Kristen Murphy
I. Roll Call
II. Intro (We start without John!)
- Dan Shapiro - the new VP BOG!
III. Reports
Lindsay:
- working on Viennese Ball - thinking Italian masquerade
- maskmaking in advance?
- Louise thinks we should have a harpsichord, and then takes it back
- Columns will do Viennese issue
Gail:
Doing food drive
Sue:
- doing lots o' paperwork
- BOG has $4713
Matt:
- has checked a lot of email in the clean office this week
Laura:
- going to CC tomorrow for IU Sing promotion idea
- Campuswide Campus Involvement meeting soon
- Thinking about tickets soon
- wants to recruit more Mini 5ers
Kyra:
- meeting tomorrow
- Blood Drive went very well
- MLK read-a-thon was good
- Summer Service Awards - contact Catherine for info
Louise:
- meeting Tuesday
- organizing movie/sleepover Feb. 9
Harmony:
- bunch of guys want to do Little 5 next year
- camping outing
Columns:
- What's Hot/What's Not Issue
- getting a new G4
*enter John, suitably abashed*
Kristen:
- working on Little 5 display
- going to CC tomorrow to dispose of (donate) books
- excited that William Rawles was principal of my high school; I like my picture with Dottie
Dan:
- wants to end gubernatorial apathy
- speakers?
- exec reports?
- they don't bitch 'cause they're not there
- Kyra suggests raffles
John:
- was asleep
- NRHH was good
UITS/RPS contract renegotiation:
- UITS wants $1 million; wants RPS to up room rates by 7.5% so its name won't be associated with a new fee
- Matt wants to be the first to tell them to fuck themselves
- RHA presented its distress to Trustees
- come to dinner on Wednesday
Lindsay:
- asks about Exec fundraiser; suggests we do something together before end of term
Sara:
- Housing apps come out this week
- Carl & Sara are handling all Hillcrest apps - you still must fill out 2
- Still looking for OA chair
- Had Electronics checking Clubhouse TV twice - (because I [Kristen] switched the wires) - they will make a diagram to plug it in correctly
- Introduces Colin Davis - who is here doing cultural studies of Collins for the semester
- we all introduce ourselves again
- Colin speaks!
Adjourned! 6:16 p.m. (Louise says that must be wrong)
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Location: Conference Room
Called to Order: 5:30 PM
Adjourned: 6:22 PM
Attendance: Louise, Harmony, and Matt were absent. Sara Ivey Lucas was also absent. Colin (grad student observer) was present.
Minutes by: Kristen Murphy
I. Roll Call
Laura offers popcorn Jelly Bellies - consensus= Ewww
(Whoops… Jen was absent too… I forgot to put it up top)
II. John speaketh unto us
We have six weeks left
Q-Class needs a new name - send suggestions to BOEP
Hope everyone is looking for successors
"D'ya'll want T-shirts?"
- yeah… we throw around suggestions - will see if Jen will design them.
Supposed to find 3 things we want to change about Dining Hall
Kyra: pasta bar!
Laura: sauteed mushrooms
Dan: waffles at dinner (brief waffle discussion)
Sue: new omelet pans
Kyra: shift dinner hours?
Dan: has found a willing food committee chair
Jo: hot breakfast (as in days of yore)
John mentions possibility of waffles @ Deli Line
UITS:
- got really pissed off by deluge of mail
- putting together pamphlet of facts, then decided we don't need to know, so they stopped
- handbills will be passed out anyway at dinner lines (this week)
- Jo will get Ken Minami in on committee action
- Write to administrators!
- John will present @ Trustees' meeting on 28th - when it must be decided
Kyra (complete non-sequitur): "I wonder how everything in here always ends up looking so phallic."
Continuing Studies came to PC with idea for 8-wks ski course in Aspen - would we be interested/willing to pay for such a course? ($750 plus tuition)
- reaction is mixed
III. Reports
Lindsay:
- Thanks for Viennese Issue
- asking BOG for more $
- no longer has a successor (Laura suggests Homecoming helpers - Erin, Marla, Tonya, Honoree)
- we try to think of people
- John: "We need to suck people in before the Viennese Ball."
- Mask-making the night before the ball
Gail:
- did food drive - food removal pending healing of friend's broken ankle
- Kyra offers to drive in lieu of the injured
Sue:
$162.02 in Exec Fundraiser
$4316.82 in BOG
Jo:
IUSA dabbling with new constitution
- "They don't have anything better to do with their time."
- Playing with apportionment - it probably won't pass, but if it does, we will be lumped with North Tri-Quad - 3 senators for 4 dorms - we flip out
- Tuesday 8:35 in IUSA office - meeting where evil amendment-proposers will be
Laura (the eternal saga of IU Sing):
Nobody showed up for talk with Steering Committee
- Extremely bitter
- Still considering 1/2 price tickets
Mini 5 teams taking care of selves
- There might be breathalyzers! (which would be really cool to watch)
Still thinking of barrier-breaking with Greeks
- Gail suggests philanthropy with Thetas
- Laura screams about inbredness (inbrededness?)
- Dan says he's not inbred
- We attempt to be reassuring while stressing our individuality
- Kyra thinks Jim Beeson should chair IU Sing next year
Kyra:
- doing Valentine carnations at nursing home
- dinner lines - you can buy a carnation and send a note to someone in home (and to your schmoopie)
- Blood Drive went really well (in Jan.)
- People interested in COOL conference
- other stuff happening, including in April
- possible successors
A Goofballs Interlude:
John: "Kristen, do you have a historian yet?"
Kris: "I had one, but she went away." (Bethany)
John: "Man, who's gonna do Goofballs?!"
Gennie: "Matty?"
All: laugh hysterically
Dan:
- gave $ to Miss Gay IU
- who is financially shady (?)
- Ed 4 getting T-shirts
- It's hard for Collinsites to know what's going on - we should email him updates to be compiled, posted on floors (or in Columns?)
- Appointed a secretary (Ashley Kuntz)
Gennie:
- Valentine's Issue
- has disk for spring Ralph
- Special Notes to schmoobies (that's "schmoopies")
Historian:
- Keeps referring to self as "Historian" in minutes, even though I refer to everyone else by first names
- still researching for bios
- Sean Singer - poet/alumnus - coming next week
John:
Folks, we managed to get out of here in 50 minutes…
Laura:
- One more thing!
- Internship Thing Tues. 7:30
Adjourned! 6:22
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Location: Ed Formal (J-Board was in Conference Room)
Called to Order: 5:30 PM
Adjourned: 6:05 PM
Attendance: Dan, Lindsay, Sue, Louise, Kyra, Gail, and Matt were absent at roll call. Dan and Gail arrived later. Sara and Foltz were also present.
Minutes by: Kristen Murphy
Last meeting before the changeover.
I. Roll Call
II. John
- This is the last meeting before the changeover.
- Isn't allowed to tell us what he's been up to
III. Reports
Laura:
- Will try to do one more thing
- Tells us about a lecture by "one of these hippity-hop people"
- Gennie: "How white are we?!"
- IU students can save the world's ass
Jen:
Obituary Issue
Gennie:
says she might write obits for the whole exec board
*Interlude* in which Laura turns into an old German lady with a hair growing out of her chin
Harmony:
did a hike yesterday
*enter Dan*
Gennie:
- Ralph is halfway done
- Teases John about fishnet stockings
*enter Foltz*
Jo: Bad News
New constitution got passed
Sara: "Those people should be shot."
Jo: "I'm bringing my potato gun."
Laura: "Where's the other seat going?"
Gennie: "To HELL."
Jo: Dorm with lowest voter turnout per capita will not get seat
- there will be a referendum - but it's yes/no for the whole thing
Kristen:
whines and babbles about unfinished projects
Dan:
- sorry he's late; parents were here
- has only gotten paragraphs from Kris and Kyra, but still wants to do this project
- wrote letter to govs demanding attendance
- IUSA speakers coming tonight
- got a crazy letter asking for money
John:
"I have a question for everyone. Does anyone know where you can get aerosol chalk?"
Gennie:
Do we still want T-shirts?
- Gail's baseball shirt idea
- Purple!
IV. Foltzie Speaks
We need men's and women's Mini 5 teams
V. Dan
We should have a competitive event against the frats.
Kris: "So we can destroy them?"
Dan suggests rugby
VI. Foltzie Speaks Again
- Elections are a week from Tuesday (March 5)
- needs us to sit at tables (he's not asking, he's telling)
*enter Gail*
VII. Sara
- Spring Break - March 9th at 10:30
- window people coming AGAIN
- people can stay in Foster or Eigenmann
VIII. Go eat! 6:05
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Location: Ed Formal
Called to Order: 7:00 PM
Attendance: Everybody, old and new, except for Sue.
Minutes by: Kristen Murphy
The changeover meeting!
I. Roll Call
President
Outgoing: John Schlafer
Incoming: Dan Shapiro
VP BOG
Outgoing: Dan Shapiro
Incoming: John Whitman
VP BOP
Outgoing: Lindsay Masimore
Incoming: Marla McMorris
Community Council Chair
Incoming: Douglas Briney
Communications
Outgoing: Gennie Brissette & Jen Bergren
Incoming: Damien Brunetto & Sarah Patterson
Financial
Outgoing: Sue Armstrong (absent)
Incoming: Jason Wallace
E-Force
Outgoing: Louise Walisser
Incoming: Skippy (Julie) Baker
Philanthropy
Outgoing: Kyra Busch (absent at roll call, but came later)
Incoming: Jen Walker
Sports & Rec
Outgoing: Harmony Heflin
Campus Involvement
Outgoing: Laura Edwards
Incoming: Katrina Hertzler
IUSA
Jo Phipps (re-elected)
Technical
Incoming: John Palmer
Historian
Outgoing: Kristen Murphy
Incoming: Mark Helmsing
Elders
Outgoing: Gail Goldberg & Matt Armstrong
Incoming: Gail Goldberg
Director of Freshman Involvement
Lindsay Masimore (new position!)
…and Sara…
(so everybody eventually arrives except Sue)
II. Induction will be Sunday, starting 9:00 in Clubhouse
Gennie: "Is it going to entail everything it's entailed in the past?"
*laughter*
John: "Yes."
III. Everybody meet your successor soon
IV. John thanks old execs, we decide to postpone handpainting till Sunday
V. John recognizes Kristen for only ever missing one meeting, encourages new execs to follow my attendance example… "Or Dan'll fuckin' kill… uh, Dan'll kill you."
VI. Dan the Man
Introductions and interesting thing about self
Damien: Exchange student in Finland in high school
Sarah: Was the only one who didn't straight-shave her head, is getting shit for it
Katrina: Painted her room nude
Laura: "I can write a 2-word obituary for my term: I tried."
Mark: "I'm not very interesting." - Room will have safari theme next year
Jen B.: can't think of anything
Gennie: Is glad that she's done ("Not that it's not fun.") Is sexy but not loose.
Matt: Will continue to be eld
Lindsay: also glad she's done; expresses encouragement to Marla
Jason: Fell down stairs on way to meeting and his left elbow really hurts (Sarah tripped him.)
Kristen: "To quote Gennie quoting me: John is the best Beatle." (I say because I can't think of anything to say at this
moment…) Expresses sadness to be leaving this job.
Other John (Tech.): has been in 10 car accidents (none of which were his fault)
John: "It's been a helluva year."
Jen W.: "A.J. Moye is my new best friend."
BOG John: can juggle; lives in Teter
Louise: "I was late because I was making art."
Harmony: "I fall down the stairs all the time."
Gail: was starstruck by Tom Coverdale
Marla: has gotten 5 hrs. sleep this week
Sara: has been to almost as many Exec meetings as Kristen; broke 2 rakes today while raking leaves
Skippy: Broke 2 toes this morning whilst answering phone
Douglas: Desperately trying to learn to breakdance
Gennie: "As a chick magnet?"
Douglas: "No, as a final for a non-elective class."
Jo: gets to work with Kirkwood next year (we are all sympathetic)
Dan: feels bad for leaving Jo off the new exec email; is excited as hell
VII. Everybody say something you want to improve about your job
John: "Do old execs need to stay here?"
*Dan hems and haws*
Gennie: "Do you want us here or not?"
Dan: "Everybody can go *except* Gennie."
*laughter*
We delay for a second, because…
VIII. Marla speaks- Collinsfest in 2 weeks
- wants creative contributions
X. Kyra, who just got off a plane, introduces self
X. Laura: "Don't ever get discouraged."
XI. Old execs leave, so these minutes will be continued by my successor, the marvelous Mark Helmsing. I have loved my three years on Exec Board with all my heart, and I'm going to go cry now. --Kristen Murphy
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Location: Edmondson Hall Formal Lounge
Called to Order: 7:30 PM
Minutes by: Mark Helmsing
This was the important meeting where the 2001-2002 Collins LLC Exec Board changed hands over to the 2002-2003 LLC Exec Board. Basic formalities and introductions were made as the formal induction ceremony was postponed until April 7.
On Sunday, March 31, 2002, the Collins Living-Learning Center bade farewell the members of the 2001-2002 Executive Board and welcomed in the members of the 2002-2003 Board. Due to scheduling errors and lack of materials, the formal induction ceremony was postponed until Sunday, April 7 at 9:00 PM, beginning in the Collins Clubhouse. Immediate Past President
John Schlafer passed down the enormous stack of Exec Board binders to President-Elect Dan Shapiro in customary fashion.
The following electees were introduced:
Damien Brunetto/Co-Chair of Collins Communications
Sarah Patterson/Co-Chair of Collins Communications
Katrina Hertzler/Director of Campus Involvement
Mark Helmsing/Historian
Lindsay Masimore/Director of Freshmen Involvement
Jason Wallace/Financial Director
John Palmer/Director of Technology
John Whitman/Vice President of Board of Governors
Gail Goldberg/Elder
Marla McMorris/Vice President of the Board of Programmers
Sara Ivey-Lucas/Staff Advisor
Skippy "Julie" Baker/Director of E-Force
Douglas Briney/Community Council Chair
Jo Phipps/IUSA Senator
Dan Shapiro/President
Jen Walker/Director of Philanthropy
- Immediate Past President John Schlafer encouraged the new Board members to work hard and have a vision.
- Laura Edwards, Immediate Past Director of Campus Involvement, advised the Board to never give up and to not get discouraged.
- President Shapiro began "Dan's Circle of Vision" where each new Board member was invited to mention a few of their ideas and visions for their position and to also discuss how they see their term of office as different from that of their respective predecessor.
Jo/~ to listen to the voice of Collins and be available when needed
Douglas/ ~ create more awareness for programs and activities in Collins; put on new programs and create more opportunities
for Collins residents to become involved
Skippy/ ~ "f**K s**t up"; make Collins the "respected capital" of environmentalism on campus; institute radical tactics to
conserve and reduce waste in Collins; raise awareness and knowledge of environmental issues in Collins
Sara/ ~ grow in knowing the Board members better; get people to come to Sara for help and get more feedback; communicate
well
Gail/ ~ provide advice and assistance as needed; wants others to know "I've been around" and thus has experience to give to
others
Marla/ ~ not too much to change; revive a few old programs; increase attendance at BOP meetings; make events more fun
and popular
John Whitman/ ~ make the governors feel more important and worthwhile; have BOG represent the residents better
Jen/ ~ get better attendance at Philanthropy meetings; generate more publicity; create more opportunities to help
John Palmer/ ~ The Collins E-Newsletter need to continue growing and become more powerful; do more to increase
communication; create a webpage just for the LLC Exec Board; improve upon the main (current) webpage for Collins; integrate
his personal Collins webpage -- "The Concept"; increase use and output of the Audio Production Studio; record and distribute
a CD of this year's CollinsFest; and improve the over-all quality of technology in Collins {be sure to visit www.indiana.edu/~llc
and www.indiana.edu/~collins}
Jason/ ~ change all money in Collins to Euros; make the valuable financial information of Collins available to all for
consideration of future projects; get synergy flowing within Collins
Lindsay/ ~ excited about this newly created position; will draw upon her horrible experiences as a freshmen to improve the
experiences of new freshmen in Collins; will work with other positions and groups to collaborate on projects
Mark/ ~ collect archives and materials of Collins' past and display them for the enjoyment and benefit of all of Collins; continue
to accurately record the events and news of Collins for future generations; record minutes of Exec Board meetings and
continue to post them at www.indiana.edu/~rha; improve knowledge of Collins' past for current Collins residents in order to
improve their spirit of community and get them actively involved and excited about Collins; assist in giving tours of Collins to
prospective residents; create new and exciting displays of Collins including photo galleries, banners, bulletin boards, and
publications
Katrina/ ~ get I.U. Sing going again; get more Collins residents involved in campus-wide activities such as Homecoming and IU
Dance Marathon
Damien & Sarah/ ~ improve the quality of the "Columns"; improve intra-Collins communication; do better PR work with bulletin
boards; get more information to students in a timely fashion so they won't miss out on opportunities; increase the amount of
valid information in the "Columns" without having to spare the humor and uniqueness of the publication; currently needing
biographies of new Board members for the Q-Book and upcoming "Columns" editions
Dan/ ~ utilize Q-instructors and RAs/staff in the daily government of Collins; continue to improve ways of getting Collins
residents actively involved in Collins
NEW BUSINESS
WEBSITE:
John Palmer mentioned posting archives and "Columns" articles on the website. Damien encouraged not losing the printed
version of the "Columns." Mark mentioned that the two Collins websites "~llc" and "~Collins" need to be merged. John said that he and Catherine are working towards an open house where the new and improved merged website would be unveiled and displayed for all to see. Mark encouraged all Board members to get to know and meet Catherine Hawkes as she is a
valuable resource for all in Collins to work with.
YEARBOOK:
Mark sadly informed the Board that the yearbook planned to be published at the end of April would not be done this year.
Lack of time, lateness in forming a staff, problems with Hellsmouth, and other reasons were cited for not being able to come up
with a book this year. Interest in the project, though, needs to be kept so a new staff can begin working on the project early
this upcoming fall. Laurel Worthington has expressed an interest to continue working on the book. Mark suggested having a
table set up during CollinsFest this year for interested students to sign up for the staff. Hopefully, more students will volunteer
to work on it next year. This is the second year in a row that Collins has not had a yearbook made.
BOP ISSUES:
Lindsay addressed concerns over poor attendance at BOP meetings. She mentioned that Wright Quad charges each of its
BOP representatives $5.00 for each BOP meeting they fail to attend. Many Board members thought this penalty was too
steep to enforce at Collins. More ideas and solutions are needed to improve input and work on BOP programming.
BOG & BOP:
Dan inquired of the Board if more ad hoc commitees were needed around Collins (i.e. Dining Hall commitee, Business
Operations Commitee, etc.) He addressed the need for more work from BOG & BOP representatives in Collins.
TV IN THE CLUBHOUSE:
John Palmer asked if the big-screen TV in the clubhouse had been fixed. Sara Ivey-Lucas informed the Board that it was
almost beyond repair and that it would be removed sometime soon. Ideas for a replacement are being discussed at the
moment. Expressing his past work on TV repair, John Palmer asked if he could have the TV after it was removed from the
Clubhouse.
E-FORCE:
Skippy said that, if need be, she would become the "Mussolini" of Collins in enforcing environmentally-sound practices. She
wants to be a resource for others in helping choose environmentally-sound options (i.e. recycled paper for posters, etc.) Jen
reiterated the campus clean-up project scheduled for Saturday, April 6 from 12 to 2.
THE "COLUMNS":
Damien wants everyone's contact information as soon as possible for publication in the "Columns." He & Sarah are planning a
major rehauling of the calendar on the back of the last page. He wants all Board members to email "columns@indiana.edu"
anything and everything relating to what they are doing each week and what some of their current projects are.
ADMINISTRATIVE ISSUES:
Sara went over some news and issues relating to operations at Collins. The lock for the Student Government office has been
changed and all new Board members can pick up their key at the Front Desk while all old members should turn their key back
in. All residents - except for graduating seniors - need to be checked out and out of Collins by 10 AM on Saturday, May 4.
Move-in day will be earlier for Board members as they will be having Exec Board training and other duties before and during
Welcome Week. Mark, John Schlafer, and Shannon Henning are the Orientation Chairs for this year's Welcome Week.
COLLINS FEST 2002:
Marla had a lengthy discussion on this year's Collins Fest. She'd like as many Exec Board members as possible to attend, help
out, and be visible. Arts Council's cotton candy stand, the 60-foot-long Banana Split, and more will be there this year. Email
Marla for more information or if you can help out. Even people like Jason can have a table -- he can have games of Monopoly
running so others can learn what he's doing as the new Financial Director.
NEXT MEETING:
The next meeting will begin at 5:30 on Sunday, April 7. The Formal Induction Ceremony will be held at 9:30 PM
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Location: Edmondson Hall Conference Room
Called to Order: 5:35 PM
Adjourned: 6:30 PM
Attendance: Mark Helmsing- Historian, Marla McMorris- VP of BOP, Damien Brunetto- Communications, Sarah Patterson- Communications, Jason Wallace- Financial Dir., John Whitman- VP of BOG, Gail Goldberg- Elder, John Palmer- Technology Coord., Brad Wicklund- Arts Council, Dan Shapiro- LLC President, Sara Ivey-Lucas- Board Advisor
Minutes by: Mark Helmsing, Historian
Regularly Scheduled Meeting
EXEC BOARD TRAINING:
- Damien wanted to know more about the Exec Board training session for Sat. April 27
- Dan said that it would be a semi-formal time to meet RHA people; more formal training would take place during Welcome Week
- Mark voiced concern about missing some Exec Board training due to his duties as Orientation Chair
- Sara & Gail said it wouldn't be a problem
- The training on April 23 will be at 801 from 11-3
COMMITTEE REPORTS:
Brad for Arts Council
- Arts Council did a lot during Collins Fest
- Just had a Music Talent Show last weekend
- A Belly Dancing Program is planned for next fall
- The release party for this year's Dancing Star will be Tuesday, April 23 at 7:30 in the EBK Coffeehouse; it's free
John Palmer for Technology:
- People need to start posting things on the ~Collins website
- (Sara almost smacks John while Dan giggles)
- The Exec Board will be created over the summer break
- John Whitman would like to see the menu & weather on the student website; Palmer said it's already on there on his "LINKS" page
- Later on during the meeting, Mark mentions the the Collins E-Newsletter; Palmer sent out his first one last week
- Gail provided advice on how to submit the newsletter
- The new deadline for the E-Newsletter is Saturday at MIDNIGHT for submissions; the email will go out then on Sundays for all to read about the upcoming week's events
Gail for Elder Stuff:
- Gail had no new news at the time
- She likes to sing Broadway Showtunes with Mark, especially from "Annie"
John Whitman for BOG:
- Per Dan's request, Whitman will send out email reminders for BOG meetings more early in the future
- Mark mentioned a need for new ink cartridges for the printer in the Student Government office. Whitman suggested that Mark go to BOG that evening (which he did and successfully presented a bill for the ink cartridges that was unanimously passed)
Jason for Financial Matters:
- Susan Armstrong can't turn over the books yet to Jason
- Jason can't get ahold of Susan to discuss financial matters, such as the BOG budget
Sarah & Damien for Collins Communications:
- There is a box for "Columns" submissions by the Center Desk for people to submit things. You may still submit electronically via columns@indiana.edu
- This week's issue will be the last issue of the "Columns" for this semester
- The Board has been happy so far with the new editors
- The deadline for submissions is set at Sunday evening, but if there is room & time, the editors will take things up through Monday evening
Marla for BOP:
- Marla wanted the Board to know that she solely represented the Board at the Women's Little 500 race -- go Roadrunners!
- Emphasized the need for a new Sports & Rec Director
- Dan said that we have some leads, but would wait until the Fall to find a person to fill the position
- Mark suggested that a freshman wouldn't be a good choice for the position since he/she would be new to Collins & IU
- Gail & John Whitman suggested that a freshman would be fine since we need someone who is enthusiastic and has time in their schedule for it -- most frosh do
- Dan wanted to reiterate that APRIL SUCKS!
- Marla has been busy wrapping up loose ends from Collins Fest last weekend
- Dan mentioned that Carl remarked it was the best Collins Fest yet!
- Marla wanted the Board to know she saw naked men yesterday jumping into the pond in the Arboretum
- Gail asked if she was planning to hold a Finals Fever Reliever as in past semesters
- Marla explained that she didn't have time to get one pulled together this semester; she needed more info from Lindsay
Mark for Historian Stuff:
- Wanted the Board to recognize the "Table of Memories" that was set-up during Collins Fest promoting Collins history
- asked if there was a way to print out the scanned documents from the ~llc website without cutting off the right side of what's on the screen
- Mentioned that he met with Kristen Murphy and now has the keys to the Display Case -- will be putting MRC/LLC trophies in the Display Cases in August
- Needs money to purchase supplies to upgrade the archives file cabinet in the Student Government Office
- Was told by John Whitman and Sara to go to BOG next fall
Sara for Residence Manager Stuff:
- Need to clean out the Programming Room; if it doesn't get done now, it'll be worse in the Fall after Orientation Staff use it for Welcome Week
- John Whitman wondered if it was in the Constitution (passed out at the beginning of the meeting) for Exec Board to clean out the room
- Sara also had a discussion about assigning keys; there were 75 keys checked out for the Programming Room this time last year -- WAY TOO MANY!
- Marla expressed concern over inconsistency of checking key assignments
- Sara said it's a main concern and needs to be dealt with soon and appropriately
- a limited control list may need to be made
- Awards Night will be Thursday, April 25 from 8:00-9:00
Dan with President's Remarks:
- RHA changed some by-laws which can be viewed on-line
- a new J-Board Chair has been approved
- John Whitman feels there are more mistakes in the Collins constitution and that it needs to be looked into more closely
- Dan mentioned that TRAC has created more spots out of old DD parking lots at each residence center; they passed out 85,000 tickets this year for a total of 2.55 million dollars!
- He delivered Finals Kits early in the morning
- Collins J-Board Applications & Coffeehouse Applications will be available at the Center Desk beginning tomorrow and will be due Wednesday evening
- August 21 is the MOVE-IN day for Exec Board members and Orientation Chairs; Orientation Assistants will move in August 24; all others can move in beginning August 28
- Dan also mentioned that the Food Committee ended its 3-year contract with Duncan Donuts over a variety of issues; RPS will create a new RPS-ran bakery for students beginning next year
CLOSING REMARKS
- Sara said that NO FURNITURE can be stored in the Student Government Office over the summer; a national conference with over 10,000 Boy Scout troops and leaders will be on-campus this summer and every spot in Collins will be taken up by Scouts
- Dan would like to have one more meeting next Sunday at the same time before everyone leaves for Summer Break
- Sara stressed that everyone MUST BE OUT BY 10 AM on Saturday, May 4!!!!!!!!
**NEXT MEETING = Sunday, April 28 at 5:30 in the Edmondson Hall Conference Room
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Location: Edmondson Hall Conference Room
Called to Order: 5:30 PM
Adjourned: 6:22 PM
Attendance:Jen Walker - Philanthropy, Gail Goldberg - Elder, Douglas Briney - CC Chair, John Palmer - Tech. Coord., Skippy Baker - E-Force Coord., Brad Wicklund - Arts Council, Sarah Patterson - Communications, Damien Brunetto - Comm., Jason Wallace - Finance Dir., Mark Helmsing - Historian, John Whitman - VP of BOG, Dan Shapiro - President
Minutes by: Mark Helmsing, Historian
President Dan Shapiro called this meeting in order to finalize all end-of-semester business and get everyone's plans for the summer. Mark used a lot of the time to discuss the Executive Board's involvement in Welcome Week this upcoming year.
President Dan Shapiro called the meeting to order at 5:30 PM. He stated that the meeting had no real purpose other than to wrap up business before we all leave for the summer.
Brad W. announced that the Dancing Star had been presented at a successful release party and that many more copies were available to all interested. They are in the Conference Room.
Douglas B. told the Board that one of his main duties as Community Council Chair will be to approve and direct all Q-projects for next year. He wanted to know if any Board member had any project or area that they might need help with in the future. Mark mentioned that restoring, cataloging, and displaying all of the various trophies in Collins will be a major undertaking that a Q student could do.
There were a lot of ideas discussed tonight about Orientation and how the Executive Board will help out during the week. Gail Goldberg provided a lot of insight into what the Board should do during the week based on past experiences.
Dan Shapiro suggested having intra-mural contests (i.e. Brown & Smith on one team vs. Edmondson & Greene and then Hillcrest & Cravens.)
Mark brought | 
